Customize your Cloud Connect Configuration

General

Schedule Days to Sync

This setting will configure the number of days to sync appointments in Ocean's Day Sheet view. For most clinic environments, the default value of 7 days is sufficient. If your clinic has a high volume of providers and appointments, lowering this value to 1 or 2 days is recommended, since it will reduce Internet network traffic at your clinic.

Note: More internet bandwidth is required for longer time intervals for appointment synchronization.

Sync Appointments For Provider(s)

Ocean will automatically provide a list of providers from your EMR. This setting allows you to further filter or exclude certain providers, if needed.

Mark appointments as Arrived in the next(hours)

This field allows you to define the time range after a patient checks in at the kiosk, in which you'd like to mark their appointment(s) as arrived (e.g. if you set this to 2 hours, any appointments that a patient is booked for, within 2 hours of them checking in at the kiosk, will be flagged as arrived).

Clinical Notes

Combine Progress Notes

If this checkbox is checked off and a patient fills out multiple Ocean eForms in one sitting, all resultant notes from those eForms will go into one single task note in the patient's chart in Med Access (vs. each form creating a separate task for each Ocean eForm completed).

Note Status

Control whether Ocean notes will import into Med Access as Active or Completed tasks. Notes recording secure messages sent to patients and indicating when patients have received a secure message are always imported to the EMR as Completed tasks.

Walk In

All walk in settings

To learn how to set up your kiosk to accept walk-ins, please refer to Set Up Ocean to Support Walk-In Patients.

General

Schedule Days to Sync

This setting will configure the number of days to sync appointments in Ocean's Day Sheet view. For most clinic environments, the default value of 7 days is sufficient. If your clinic has a high volume of providers and appointments, lowering this value to 1 or 2 days is recommended, since it will reduce Internet network traffic at your clinic.

Note: More internet bandwidth is required for longer time intervals for appointment synchronization.

Sync Appointments For Provider(s)

Ocean will automatically provide a list of providers from your EMR. This setting allows you to further filter or exclude certain providers, if needed.

Sync Appointments For Office(s)

Ocean will automatically provide a list of Accuro Offices from your EMR. This setting allows you to further filter or exclude certain Offices, if needed.

Mark appointments as Arrived in the next(hours)

This field allows you to define the time range after a patient checks in at the kiosk, in which you'd like to mark their appointment(s) as arrived (e.g. if you set this to 2 hours, any appointments that a patient is booked for, within 2 hours of them checking in at the kiosk, will be flagged as arrived).

Clinical Notes

Combine Progress Notes

If this checkbox is checked off and a patient fills out multiple Ocean eForms in one sitting, all resultant notes from those eForms will go into one single encounter note in the patient's chart in Accuro (vs. each form creating a separate encounter for each Ocean eForm completed).

Letter Type

Select the letter type that Ocean notes will enter as in Accuro.

Save secure message note as

Control where secure messages to and from patients will save in Accuro. If "Documents" is selected, you must select a folder and you will have an option to select a subfolder.

Custom Fields

Use Custom Fields

Use this checkbox if you are planning to map any Ocean eForm fields to Accuro custom fields (e.g. custom demographics, lab values). For more about custom fields, please refer to: Mapping Answers from an Ocean eForm to a Custom Demographics Field.

Ocean Reminders

Appt Reminder Sent Custom Status Name

Optional. If you created a custom status in Accuro to identify when an Ocean reminder has been sent, you must enter the custom status verbatim in this field. Refer to Set Your Custom Status in our Accuro set up guide for more information.

Walk In

All walk in settings

To learn how to set up your kiosk to accept walk-ins, please refer to Set Up Ocean to Support Walk-In Patients.

Referrals

Save Sent Referrals as

Control where sent referrals will save in Accuro. If "Documents" is selected, you must select a folder and you will have an option to select a subfolder.

Save Received Referrals as

Control where received referrals will save in Accuro. If "Documents" is selected, you must select a folder and you will have an option to select a subfolder.

Website Forms

Save Website Forms as

Control where Website Form submissions will save in Accuro. If Documents is selected, you must select a folder and you will have an option to select a subfolder.

General

Schedule Days to Sync

This setting will configure the number of days to sync appointments in Ocean's Day Sheet view. For most clinic environments, the default value of 7 days is sufficient. If your clinic has a high volume of providers and appointments, lowering this value to 1 or 2 days is recommended, since it will reduce Internet network traffic at your clinic.

Note: More internet bandwidth is required for longer time intervals for appointment synchronization.

Sync Appointments For Provider(s)

Ocean will automatically provide a list of providers from your EMR. This setting allows you to further filter or exclude certain providers, if needed.

Clinical Notes

Save secure message notes as:

Control where Secure Messages to and from patients will save in OSCAR Pro. If Documents is selected, the note will be imported as a PDF Document into the patient's chart. If Encounter Notes is selected, the note will be imported into the Encounter Notes area of the patient's chart.

Save eForm notes as:

Control where completed eForm notes save in OSCAR Pro. If "Documents" is selected, the note will be imported as a PDF Document into the patient's chart. If "Encounter Notes" is selected, the note will appear in the Encounter Notes are of the patient chart in plain text without font, colours, or formatting.