Any individual that requires access to Ocean must have a free Ocean user account. This article walks through how to invite new or existing users to join your Ocean Site.
Prerequisite
- You must have Ocean Site Admin access to invite new users to join your Ocean Site.
1. Ocean Site Admin Sends User Invitations
- Log in to the Ocean Portal. Open the 'Menu' in the top left corner and click 'Admin'.
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In the 'Email Address' field, enter the email address of the colleague(s) that you would like to invite to join your Ocean Site.
Note: If your colleague already has an existing Ocean user account, enter the email address associated with their existing Ocean user account.
In the 'Full Name (Optional)' field, optionally enter the full name of your colleague(s).
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2. Users Accept Invitations
Your colleague(s) will receive an email invitation to join your Ocean Site.
If the invitation was sent to an email address linked to an existing Ocean user account (i.e., an existing Ocean user), the steps to join your Ocean Site will differ from those for someone without an existing account (i.e., a new Ocean user):
If your colleague does not already have an existing Ocean user account, they will follow the steps below:
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A confirmation message will appear indicating that your account was created successfully.
Click 'Sign In'.
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Enter your newly-created Ocean user account credentials and click 'Secure Sign In'.
If the Ocean Site you are joining does not enforce mandatory Two-Factor Authentication, you will be prompted to agree to the Ocean End User Licence Agreement before accessing the Ocean Site. Users located in Ontario must also completed the Ocean Privacy Primer before accessing the Ocean Site.
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Two-Factor Authentication Configuration (if applicable)
If the Ocean Site you are joining enforces mandatory Two-Factor Authentication, you will be prompted to configure Two-Factor Authentication after clicking 'Secure Sign In':
- Download an authenticator application to your mobile device (e.g., Google Authenticator) and click 'Next'.
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- Scan the QR code using the authenticator application on your mobile device to add it to your application.
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- Enter your Ocean user account password and the Two Factor Authentication Code from your authenticator application, and then click 'Enable & Join Site'.
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A confirmation message will appear indicating that Two Factor Authentication has been successfully enabled for your Ocean user account.
Click 'Continue to Site'.
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- You will be prompted to agree to the Ocean End User Licence Agreement before accessing the Ocean Site. Users located in Ontario must also completed the Ocean Privacy Primer before accessing the Ocean Site.
If your colleague already has an existing Ocean user account, they can follow the steps below:
Two-Factor Authentication Configuration (if applicable)
If the Ocean Site you are joining enforces mandatory Two-Factor Authentication, you will be prompted to configure Two-Factor Authentication after clicking 'Secure Sign In':
- Download an authenticator application to your mobile device (e.g., Google Authenticator) and click 'Next'.
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3. User Added to Ocean Site
Tip: To grant 'Site Admin' access to a user in your Ocean Site, simply enable the 'Site Admin' checkbox next to their name in the table.