PS Suite: Part 1: Setting Up the Ocean Custom Form

In this section, you will install the Ocean custom form and toolbar, enabling quick access to Ocean patient forms and features, right from the chart.

  1. Download & Install the Ocean Custom Form and Toolbar
    • To start, you will need to download 2 .cfm files and import them into your PS Suite EMR.
  2. Create a Reminder Trigger for the Ocean Toolbar
    • To set your Ocean Toolbar to be visible and available to use for all your patients, you'll want to create a reminder for the Ocean Toolbar custom form.
  3. Configure the Ocean Custom Form
    • To link your Ocean custom form with your Ocean site number, you will need to configure the Settings on your Ocean custom form.
    • To complete this step, you will need to be an admin on your Ocean site, and you will need your Ocean username, password, and site shared encryption key.

PS Suite: Download & Install the Ocean Custom Form and Toolbar

  1. Download the Ocean custom form and toolbar files.

    • If the files do not appear as “.cfm”, right-click each of the links to and save them manually by selecting "Save As..." from the menu of options.
  2. Open the Edit Custom Forms window in PS Suite.

    • Log in to PS Suite and open the EMR (Records) window.
    • From the "Settings" menu, choose "Edit Custom Forms".
  3. Import the downloaded custom form files into PS Suite.

    • From the Edit Custom Forms window, select "File" and then "Import Form(s)".
    • Locate the .cfm file that was downloaded. (This will typically be in your computer's "Downloads" folder if you've downloaded the file recently.)
    • Select "Choose" and close the Custom Forms window.
    • Note: If you are performing an update to the Ocean Toolbar and/or Custom Form, please refresh or manually close and reopen any active patient charts. This will ensure charts are actively using the updated version.

PS Suite: Create a Reminder Trigger for the Ocean Toolbar

Once you have imported your toolbar custom form file into PS Suite, you will need to create a reminder so that the toolbar is available for use in your patients' charts.

  1. Open the Edit Reminders window in PS Suite.

    • Open the EMR (Records) window within PS Suite.
    • From the "Settings" menu, choose "Edit Reminders".
  2. Add a new reminder.

    • From the Edit Reminders window, select "Edit" and then "Add Reminder".
    • Give the reminder a descriptive name, such as "Ocean Toolbar".
    • Click "Add Line" to add criteria to the reminder.
    • From there, choose some criteria to specify when you would like the toolbar to show. If you simply want the toolbar to show for all users and for all patients, you can enter some criteria that is true for all patients, such as the patient’s age being less than 200. Alternatively, you can add additional criteria to make it show only for certain users or certain patient populations.
    • Click the “Show Custom Form or Stamp” radio button, then choose your toolbar custom form to show for this reminder from the dropdown menu.
    • Click "Done" to save the reminder and close the dialog box.
    • Open a patient chart to confirm that the toolbar is displayed under the CPP.

PS Suite: Configure the Ocean Custom Form

Configuring your Ocean form will connect Ocean and your EMR.

  1. Open the Ocean Settings menu from the Ocean custom form.

    • Open a patient chart (preferably a "dummy" or test chart, or an empty chart).
    • Insert the Ocean custom form into the chart by clicking the Ocean logo on the Ocean toolbar.
    • You will be prompted to create an Ocean user account (if you don’t already have one) or to sign in with your existing Ocean user account.
    • Click on the “Settings” button on the custom form.
    • Enter your Ocean username and password to authenticate yourself. The Ocean Settings dialog box will appear.
  2. Enter your Ocean account and site information.

    • Click “Ocean Site Number” to enter the site number provided to you by the Ocean administrator (accessible via the Admin tab on your Ocean Portal).
    • Click “Settings” on your Ocean custom form again and select “Shared Encryption Key” to enter your shared encryption key password. If you haven’t already set this in the Ocean Portal, you will be prompted to do so first. This key will be stored secretly within your EMR, thereby preventing anyone else (including CognisantMD) from accessing any patient data.
    • The other settings may be left as-is.
    • Click the “Remove” button on the Ocean custom form to delete the custom form from the chart.

PS Suite: Part 2: Setting Up Ocean Cloud Connect with the TELUS API

In this section, you will set up Ocean Cloud Connect to connect to the TELUS API. To learn more about Cloud Connect, please refer to "Introducing Ocean Cloud Connect".

  1. Upgrade Instructions for Existing Ocean Clients
    • In order to take advantage of the new Ocean features that come with the TELUS API, you will first need to upgrade your Ocean custom form and toolbar.
    • If you're a new client, proceed directly to Step 2.
  2. Enable OceanConnect on Your Ocean Custom Form
    • This will allow you to connect to the new TELUS API and take advantage of its accompanying features.
  3. Add Your Ocean Cloud Connect "Mobile Device" in PS Suite
    • In this step, you will create a new PS Suite user to host this "mobile device" and obtain the mobile activation code needed to register Cloud Connect as this mobile device.
    • Note: You will need to be an admin user in PS Suite to complete this step.
  4. Set Up and Configure Ocean Cloud Connect
    • The final setup step is to configure your Cloud Connect by entering the mobile activation code that you obtained in Step 3.
    • Once successfully activated, your setup is complete!

PS Suite: Upgrade Instructions for Existing Clients

The new Ocean toolbar has enhanced functionality that replaces the need to insert the Ocean custom form in the chart. You can learn more about these changes in "Moving to the New TELUS API – What You Need to Know".

Step 1: Telus Connection Request Form

Please enter your site number below to check if you need to complete the Telus Connection Request Form:

Step 2: Update your Ocean Custom Form and Ocean Toolbar

Note Regarding Preexisting Toolbars

If you already have an Ocean toolbar installed, you will need to ensure the new .cfm filename matches your existing Ocean toolbar filename. Also, please note that any customized links that you may have added will be lost.

Please refer to Download & Install the Ocean Custom Form and Toolbar.
    • Select "OK" when prompted to replace the existing custom form and make sure that PS Suite confirms that your custom form has been replaced successfully.
  1. Create a reminder trigger for your toolbar.

    • Skip this step if you were already using the standard Ocean toolbar.

Do You Have Your Own Custom Toolbar that Links to Ocean?

If you added a link to Ocean on an existing custom toolbar, the link will be not be supported once the new Ocean Toolbar is installed and activated. We recommend clinics remove any Ocean-related links from custom toolbars and rely on the Ocean Toolbar instead.

PS Suite: Enable Cloud Connect on Your Ocean Custom Form

  1. Access the advanced Ocean settings menu.

    • Open the Ocean custom form in PS Suite by clicking on the Ocean logo in the toolbar.
    • Confirm that your version is up-to-date (look for “v3.89” or later).
    • Click the “Settings” button on Ocean custom form and enter your Ocean credentials.
    • Select "Advanced..." from the Ocean settings menu.
  2. Activate Ocean Cloud Connect.

    • Select (or double-click) "OceanConnect Activated: N" to activate your Ocean Cloud Connect.

PS Suite: Add Your Ocean Cloud Connect "Mobile Device" in PS Suite

  1. Create a new PS Suite user, named "Ocean Connect".

    • This Ocean Connect user will serve as a makeshift user that Ocean Cloud Connect will use when saving notes.
    • You can create a user in the "Edit Users" dialog box that can be accessed from the dashboard, under the Settings menu (you will need administrative privileges in PS Suite to access this dialog).
    • Make sure you save the Ocean Connect user with initials "OCNC" and as an “Administrator” with standard special privileges that allow them to view ALL privileges and have NOTES action privileges.
  2. Add a mobile device for the Ocean Connect user.

    • Go back to the dashboard, open the Settings menu, and this time, select "Preferences".
    • Enter your password to access the preferences dialog. Note that you will need administrative access to your PS Suite EMR to be able to access this dialog.
    • Select "Mobile" from the list of preferences options along the left. Note that you will only be able to access this area if you have your mobile TELUS API set up.

    Note: Depending on your version of PS Suite, the appearance and layout of the Mobile section may differ. Check which version of PS Suite you are currently running to determine which of the below instructions applies to you.

  3. PS Suite v5.11 or Higher PS Suite v5.10 and Below
    • Select "Device Management" on the left and proceed to select "Connect, Ocean" as your mobile device user.
    • With the Ocean user selected, click the purple "Pair Device" button.
    • This will open up an Activation Code dialog box. For our purposes, you can ignore the QR code. You will need the manual code to register your Ocean Cloud Connect.