Alternate Configuration*

Alternate Configurations allow you to create multiple Booking Schedule configurations in Ocean, for a single EMR Schedule.

This can be helpful for a variety of reasons. For example, if a provider occasionally hosts a specialty clinic (e.g., flu shot clinic) and wants a unique Booking Link for those specialty appointments only, they could configure their default schedule to accept their “regular” appointments, and create an Alternate Configuration of their schedule to accept specialty appointments only (flu shot appointments).

To reduce confusion during setup, we recommend setting a unique "Patient Facing Schedule Name" for each configuration of the same Booking Schedule, such as “Dr. Kavanagh” for the default configuration, and “Dr. Kavanagh - Flu Shots” for the Alternate Configuration.

1. Navigate to Ocean's Online Booking Settings.

   • Login to the Ocean Portal. Click the "Menu" button in the top left corner and select "Online Booking". Click the "Settings" button in the top right corner.
   • 
   • Next to the Booking Schedule you would like to create an Alternate Configuration for, click "Edit".

2. Create and Configure your Alternate Configuration.

   • Next to the Default Configuration heading, click 'Add Alternate Configuration'. Scroll down to find the new Alternate Configuration heading and settings below.
   • 
   • In the 'Name of this configuration (not visible to patients)' field, enter a descriptive name for this alternate configuration version. This name is not visible to patients. We using an intuitive name that you can easily recognize in the future.
   • 

   • In the 'Patient Facing Schedule Name' field, enter a name for the schedule that will be displayed to patients at the time of booking online.

     Note: If hosting multiple Booking Schedules on a single Booking Link, each schedule configuration must have a unique 'Patient Facing Schedule Name'.

   • By default, your Alternate Configuration will inherit all of the settings from the Default configuration on your Booking Schedule.

     To change settings for an Alternate Configuration, click the "Change" button under each setting heading to adjust it.

     For example, you can press "Change" under the "Appointment Types" heading to specify the type(s) of appointments that can be booked, such as a "Flu Shot" appointment for a flu shot clinic.

   • Click the "Save" button in the bottom left corner.