The Weekly Ocean Usage Report provides a comprehensive overview of an Ocean Site's activity and user engagement. This report is automatically generated and emailed to subscribed Ocean Site Admins, offering valuable insights into how your team is utilizing Ocean's various features.
- Ocean Site Admins can opt-in or opt-out of receiving this report by Enabling or Disabling Weekly Ocean Usage Reports in their Ocean user account settings.
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What's Included in the Report?
The weekly report is divided into several key sections:
Current Ocean Users
- This section includes details about the users in your Ocean Site, including:
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- • Total number of users with access to your Ocean Site
- • Total number of users with Site Admin access to your Ocean Site
- • List of Ocean user accounts with Site Admin access to your Ocean Site
- • Total number of EMR-authenticated users if applicable (i.e., someone who accesses Ocean through the EMR but does not have an Ocean user account linked to the EMR user account at the time the action occurred)
- • Quick link to 'Invite more users' that takes you directly to the Admin -> Users page in the Ocean Portal for convenient user management
Current Product Usage
- The section outlines your Ocean Site's current product usage, including:
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- • Number of registered tablets
- • Indication if your Ocean Site has Unlimited Patient Messaging capabilities
- • Number of users activated to send Patient Messages
- • Number of Directory Listings accepting eReferrals
- • Number of Active Website Form Links with the 'Website Form Type' set to 'Website Form'
- • Number of Active Online Booking Schedules
Patient Engagement Activity
- Total Forms Completed: Breakdown of the number of forms completed through Patient Messages, Website Forms, and Tablets
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- Forms Completed: Lists specific forms used and their completion counts
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- Secure Messages Sent: Number of secure messages sent by provider
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- Form Invitations Sent: Number of form invitations sent by provider
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- Reminders Sent: Number of automated Patient Reminders by messaging template
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- Website Form Submissions: Number of website form submissions by the name of the Website Form Link
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- Online Bookings: Number of online bookings made by name of the Ocean Booking Schedule
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- Tablet Usage Metrics
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- • Number of patients that used the tablet.
- • The average duration (in seconds) of a patient tablet session.
- • The average number of forms patients complete on the tablet.
- • The average number of patient demographic updates made from the tablet.
- Tablet Use by Uploading User: The number of patient tablet sessions by the name of the Ocean user or EMR user that uploaded the patient to Ocean, if available.
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- Study Data Collected: The number of study submissions collected by the name of the Ocean Study.
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Referral Activity
- • Referrals Sent: Number of referrals sent by Ocean user.
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- • Referrals Received by Listing: Number of referrals received by Directory Listing.
- • Referrals Received By Modality: The number of referrals received by modality (e.g., eReferral, Phone, Fax, other).