Once your Website Forms are active, you can start collecting submissions from patients, which you can manage from within the Website Forms view of the Ocean Portal.
Enable email notifications for website form submissions
- Ocean can be configured to send email notifications to your Website Form Notification Email. If you would like to receive email notifications for website form submissions, login to the Ocean Portal and click the Menu button. Select Admin and select Site Account from the Admin Settings page. Enter the email address that you would like to receive notifications for your website form submission in the Website Form Notification Email field. Please note: if this is the same as your Clinical Administrator Email, you can leave the Website Form Notification Email box blank.
View your submissions
Import submissions into your EMR.
- If you are an PS Suite or OSCAR user, if you have a patient chart with matching demographic data, you should have a quick link on the Ocean custom form in your EMR, which will allow you to import a patient's information using the reference number provided. If your eForms are also configured to collect patient demographic fields, these fields should get automatically updated in the patient's chart when you import their submission.
- If you are using Accuro and are accepting submissions from new patients (that don't have a record in your Accuro EMR yet), you will want to ensure that your site is set up to allow Ocean to create patients in your EMR. You can enable this by going into the Admin view of your Ocean Portal, entering the "Site Features" section, checking off the "Allow accepted eRequests/eReferrals to create patients in your EMR" checkbox, and then saving your changes.
- Then, when you accept a new submission, the request note should either automatically be uploaded into the patient (with matching health number)'s chart in Accuro, or a new record in Accuro for that patient will be created, and the note uploaded into that newly-created chart.
If you use a non-integrated EMR, you can download the submission and upload it into your EMR as a PDF.
For more details on how to import Website form submissions into your EMR, please refer to this article.