Learn how to navigate Ocean's eSubmissions area, and the basic sections within an eSubmission.
The eSubmissions view is used for viewing, tracking, and managing all of your eSubmissions in one central area. Learning the basic functionalities of this area will allow you to confidently navigate Ocean and handle your eSubmissions with ease.
The diagram below outlines the key areas and functionalities in the eSubmissions view.
- 1. Search Box
To find a specific eSubmission, type into the search bar. You can search by patient surname, health number or MRN.
- 2. Received Status Folder Group
The 'Received' (All) folder group contain individual status folders which are used to organize eSubmissions as they progress through their lifecycle. This includes a 'New' folder, 'In Progress' folder, and 'Completed' folder.
- 3. Visible Columns Customization
Contains options to customize which columns are displayed across the eSubmissions table, allowing you to toggle visibility based on your preferences.
- 4. Patient eSubmission List
Shows basic patient information associated with eSubmissions that match your currently selected folder and applied filter(s).
An eSubmission can be opened by simply clicking on it from the patient referral list. The diagram below outlines the key areas and functionalities within an eSubmission.
- 1. Service Information
Contains details about the health service category associated with the eSubmission.
- 2. Patient Information
Displays key patient details associated with the eSubmission, such as name, date of birth, identifiers, and contact information.
- 3. Sender Information
Shows information about the provider and site that submitted the eSubmission, including contact and billing details.
- 4. Recipient Information
Identifies the receiving organization's directory listing and location details.
- 5. Messaging
Used for communicating with other eSubmission stakeholders requesting additional information prior to acknowledging/approving/declining an eSubmission (e.g., lab values, imaging results).
- 6. Notes
Used for general and/or private note-taking regarding the eSubmission.
- 7. Form Summary
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Contains a summary of the sender’s responses from the referral form submitted with the eSubmission.
Selecting 'View' opens the original form, allowing you to see the full question set along with the sender’s selected responses and available options.
- 8. Action Menu
Contains additional options for managing the eSubmission.
- 9. Action Buttons
Used to take action on the eSubmission, such as acknowledging/approving or declining the request.