How do I deactivate or delete a Website Form Link?

You are able to indefinitely deactivate your Website Form Link configuration, or delete the Website Form link and configuration entirely.

Remember to remove any links to deactivated or deleted Website Forms from public facing websites or email templates to prevent patients from accessing an invalid link.

Deleting/Unclaiming a Directory Listing

Please Note: If you delete or unclaim a Directory Listing from your Ocean Site, any Website Form or Patient Authenticated Website Form Links associated with it will be automatically deactivated.

Deactivating a Website Form Link

Deactivating a Website Form Link prevents patients from submitting responses to the form and will halt the billing of the product for your Ocean site.

However, the configuration of the Website Form Link itself will be preserved in the case that your clinic would like to re-activate the Website Form Link in the future. This option is ideal for clinics who may want to pause billing and usage, but who intend to use the website form link again in the future.

  • Within the Website Form Links settings area, click the 'Configure' button.
  • Disable the 'Active' checkbox, and then click the 'Save' button.

Deleting a Website Form Link

Deleting a Website Form Link prevents patients from submitting responses to the form and will halt the billing of the product for your Ocean site.

This option is ideal for clinics who would like to remove the Website Form Link from their Ocean site and have no intention of using it again in the future.

  • Within the Website Form Links settings area, click the 'Delete' button.
  • You will be prompted to confirm the deletion of your Website Form Link.

    Press 'Delete' to confirm.

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How do I change the name/description of an incoming Website form submission based on the eForm's answers?

A link to your Website Forms will set the "Description" value for a Website form to match the description of the associated service. For example, a "Physiotherapy" Website form will set the "Description" column value of a form submission to "Physiotherapy". However, this may not be very helpful for browsing incoming submissions if they are all of the same type(s).

You can customize this description by changing the associated eForm for the Website Forms. All you need to do is add an invisible formula item with the following values:

  • Item Reference should be "referralDescription".
  • Item Type should be "Formula"
  • "Show this field if:" should be "false"
  • The formula should be a Javascript expression that returns the value of the description, based on the form answers.

Examples of possible formulas include:

renewalRequest.p != 0 ? "Renewal Request" : "General eRequest"
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(function() { if (myItem1.p != 0) { return "myItem1Description"; } if (myItem2.p != 0) { return "myItem2Description"; })()
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Here is the XML for the Diagnostic Imaging eRequisition form:

item ref="referralDescription" type="FORMULA" showIf="false" formula="(function() {
	var descs = [];
	if (ctBrainHeadNeck.p) { descs.push('CT Brain/Head/Neck'); }
	if (ctSpine.p) { descs.push('CT Spine and Neck'); }
	if (ctMsk.p) { descs.push('CT MSK'); }
	if (ctChest.p) { descs.push('CT Chest'); }
	if (ctChestAbdoPelvis.p) { descs.push('CT Abdomen/Pelvis'); }
	if (ct_angiography.p) { descs.push('CT Angiography'); }
	if (mammo.p) { descs.push('Mammogram'); }
	if (bmd.p) { descs.push('Bone Densitometry'); }
	if (xray.p) { descs.push('X-Ray'); }
	if (nm.p) { descs.push('Nuclear Medicine'); }
	if (us.p) { descs.push('Ultrasound'); }
	if (fluoroscopy.p) { descs.push('Fluoroscopy'); }
	if (descs.length == 0) { descs.push('Diagnostic Imaging'); }
	return descs.join('; ');
})()
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Can I get notified about new Website Form submissions?

Ocean will send notification emails with a summary of new Website Form submissions to the 'Website Form Notification Email'. This can be set in the 'Site Account' area of the Admin Settings area.

If no 'Website Form Notification Email' has been set, new Website Form submission notification emails will be sent to the 'Clinical Administrator / Ocean Support Contact' email.

If no 'Clinical Administrator / Ocean Support Contact' has been set, new Website Form subimssion notification emails will be sent to the email address associated with the Ocean Site Payer's user account.

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