EMR Appointment Type Mapping*

This step is optional. EMR Appointment Type mapping is required if you'd like to use appointment type restrictions.

Note: This step is optional. EMR Appointment Type mapping is required if you would like to apply appointment specific restrictions at the provider's schedule level.

Mapping your online booking appointment type(s) to EMR appointment type(s) will allow Ocean to book the appointment in your EMR schedule and assign it the defined EMR appointment type. Enabling EMR appointment type mapping will allow you to apply restrictions based on the appointment type when assigning appointments to your providers' schedules. 

Important notes about Appointment Type Mapping

Please note that if you decide to map to EMR appointment types, you must map all appointment types.

If you change the name of your appointment type in your EMR, please revisit your Appointment Types configuration page and check that all appointments are correctly mapped. Ocean may not recognize the change in the EMR appointment type name, so it's always best to double check your appointment type configurations to ensure your appointment types for online booking are still being mapped correctly.

  1. Navigate to Ocean's online booking settings.

    • Login to the Ocean Portal. Navigate to the Admin Tab and select Online Booking from the left side bar.
    • Next to the Appointment Types heading, click Configure.
  2. Enable EMR Appointment Type Mapping.

    • On the left side of your screen, click the button Enable EMR Appointment Type Mapping. This will add a fourth column to the appointments table titled EMR Appointment Type.
    • Use the Add Appointment button and configure the appointment(s) you would like to make available for online booking. Ensure each appointment is given a duration (in minutes).
    • For each appointment defined in your table, you must select an EMR Appointment Type from the dropdown (this is a list of appointment types from your EMR). Ensure you do not leave any items blank in your table.
    • When you are finished, click the Save button.

Where to find EMR Appointment Types

PS Suite Med Access
In the Dashboard, navigate to Settings > Preferences. You will be asked for your PSS user password to access preferences. Select Appointments from the left and Types from the tabs at the top.

 

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