Set a Delegate User for Your Ocean Account*

Note for Ontario Users: In Ontario, Ocean eConsults are currently in a limited release. For more information on eConsult in Ontario as part of the Ontario eServices Program, please review the Overview of eConsults in Ontario article.

If you work with an MOA, receptionist, nurse, resident, or student who will be sending eConsults and/or eReferrals or Patient Messaging on your behalf, you will want to invite them to create an Ocean user account and set them as your clinical delegate.

This step is an optional part of setting up an Ocean eReferral / Patient Messaging user who will be sending online messages, eConsults and/or eReferrals on your behalf.

  1. Invite your delegate(s) to create an account on your Ocean site.

    • Login to the Ocean Portal. Click the "Menu" button in the top left corner and select "Admin".
    • From the Admin Settings page, click Users.
    • Click the "Invite Users To This Site" button (on the left hand side of the page.)
    • If your colleague already has an Ocean user account, enter their username. They will be added to your Ocean site directly.

      If your colleague hasn't created an Ocean user account yet, you can enter their email address. Ocean will send them an email invitation to instruct them to create an Ocean user account.

      When you are finished, select "OK".

  2. Add your delegate(s) as delegate user(s) on your account

    • Log into the Ocean Portal.
    • Click your name in the top right hand corner and select My Account from the menu. From the User Settings page of your account, select the "Edit Delegates" button.
    • On the Delegates page, click the "Add Delegate" button and select the username(s) of the user that you want to add as your clinical delegate(s). You can add any number of delegates to be associated with your Ocean user account.
  3. Set a Primary Delegate (optional)

    • You can select one of your delegates to be your primary delegate. Only this primary delegate will be covered under your own Patient Messaging subscription (if applicable.)

      Note: The delegate user must be assigned one of the following clinician types: MOA/secretary, nurse, resident, physician assistant or other.
    • Under the "Actions" column, click the blue text labelled "Make Primary Delegate."
    • Once set, the "Actions" column will read "Primary Delegate." This confirms the chosen delegate is now associated with your Patient Messaging subscription.

Note:  An Ocean Administrative user can see and edit delegates for all users at their site in the Admin view. Refer to this article: Edit Delegates Page.

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